1. Lease & Rental Portfolio Management 

Leejam’s core business model involves leasing large sites and sub-letting individual shops within those

sites to tenants. Odoo was configured with a structured hierarchy of Sites and Shops, with dedicated list views for each:

• Sites List View: Full visibility of all leased properties including location, lease term, annual rent, and status.
• Shops List View: Each site contains multiple shops with individual tenant details, rental rates, and occupancy status.
• Rental billing workflows automate invoicing to sub-tenants based on agreed rental terms.
• Lease expiry alerts and renewal workflows ensure no lease lapses unmanaged.

2. IFRS 16 Lease Accounting 

To meet international financial reporting standards, Bay Forward implemented a full IFRS 16

compliance framework within Odoo 18:

• Automated Right-of-Use (ROU) asset creation and recognition upon lease commencement.
• Lease liability schedules with automated amortization and interest expense calculations.
• Journal entries generated automatically at each accounting period — eliminating manual computation entirely.
• Full audit trail of lease modifications, renewals, and terminations within Odoo.

This replaced a previously manual, spreadsheet-driven process that was error-prone and difficult to audit.

3. ZATCA E-Invoicing Integration 

Saudi Arabia’s ZATCA mandate requires businesses to issue compliant e-invoices in real time. Bay

Forward built a native ZATCA integration within Odoo 18 covering:

• Automated generation of ZATCA-compliant XML invoices from Odoo sales and billing transactions.
• Real-time submission to the ZATCA Fatoora platform for clearance and validation.
• QR code generation embedded in invoices as required by Phase 2 ZATCA compliance.
• Full VAT reporting aligned with ZATCA requirements, reducing manual tax filing effort.

4. Maximo Integration via API 

Leejam continues to use Maximo for certain asset and maintenance operations. Rather than forcing a hard cutover, Bay Forward built a two-way API integration:

• Custom REST API endpoints developed in Odoo to send and receive asset and work order data from Maximo.
• Maintenance requests raised in Maximo are reflected in Odoo for financial tracking and cost allocation.
• Asset data synchronized between both systems to maintain a consistent asset register.
• Eliminates the need for manual data transfer between Maximo and Oracle/Excel as previously done.

5. Analytic Reporting & Cost Centers 

To give management real-time visibility into profitability and performance, Bay Forward implemented a

comprehensive analytic reporting framework:

• Each site mapped to a dedicated cost center (analytic account) in Odoo.
• All revenue and expenses automatically tagged to the relevant site cost center.
• Site-wise P&L reports available in real time via Odoo dashboards.
• Drill-down capability from group level to individual site or shop for granular analysis.